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Free tool

HVAC Business Hours Message Generator

Set your hours once and get the wording for your website, Google Business Profile, voicemail and a text auto-reply. Days with the same hours are grouped into ranges, so you read a short line instead of seven.

Quick presets
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Optional. Added to the voicemail.

Voicemail greeting

Thank you for calling Riverside Plumbing. Our hours are Monday through Friday, 8 AM to 5 PM; Saturday, 9 AM to 1 PM; closed Sunday. All times are Central Time. If you are calling outside those hours, please leave your name, number and a short message and we will call you back on the next business day. You can also find us at riversideplumbing.com.

Website

Our hours: Monday through Friday, 8 AM to 5 PM; Saturday, 9 AM to 1 PM; closed Sunday. All times are Central Time.

Google Business Profile description line

Open Monday through Friday, 8 AM to 5 PM; Saturday, 9 AM to 1 PM; closed Sunday. All times are Central Time.

Also enter these hours in the Hours section of your profile. That section is what Google shows first.

Text message auto-reply

Thanks for texting Riverside Plumbing. Our hours are Monday through Friday, 8 AM to 5 PM; Saturday, 9 AM to 1 PM; closed Sunday. All times are Central Time. We will reply when we are open.
188 characters ยท 2 text segments

How to use this tool

  1. Set your hoursPick a preset or untick Closed and enter the opening and closing time for each day.
  2. Add your detailsBusiness name, an optional time zone label and your website.
  3. Copy each versionPaste the voicemail into your phone system, the website text onto your site and the line into your Google description. Enter the same hours in your Google Hours section.

How the wording is built

Each day gets one of three states: closed, open between two times, or open 24 hours. Days with identical hours are grouped. Three or more consecutive days become a range ("Monday through Friday"), shorter runs are listed by name, and days with the same hours that are not next to each other share one group ("Monday, Wednesday and Friday"). Closed days are listed last.

Times are written in 12-hour form without extra zeros: 8 AM, 1:30 PM. 12:00 AM is written "midnight" and 12:00 PM "noon". A closing time earlier than the opening time is read as the next morning. Open and close at the same time (other than midnight) is treated as closed, and the tool tells you.

You enterIt says
Mon-Fri 8-5Monday through Friday, 8 AM to 5 PM; closed Saturday and Sunday
Mon-Fri 8-5, Saturday 9-1Monday through Friday, 8 AM to 5 PM; Saturday, 9 AM to 1 PM; closed Sunday
Open every day24 hours a day, 7 days a week
Monday, Wednesday and Friday onlyMonday, Wednesday and Friday, 9 AM to 5 PM; closed Tuesday, Thursday, Saturday and Sunday
Evening hours, Friday and SaturdayFriday and Saturday, 6 PM to 2 AM the next morning; closed Monday through Thursday and Sunday

Examples use made-up hours. This is a writing aid, not legal advice. If a law, license or contract sets your hours, check it before you publish.

Frequently asked questions

What should an HVAC voicemail say about my hours?
Say your business name, the days and hours you answer, and what the caller should do next: leave a message with an address and the problem, or call an emergency number if you have one. Keep it short so people do not hang up.
How do I write hours that run past midnight?
Enter the closing time as the next-morning time, for example 6 PM to 2 AM, and the tool adds the words the next morning so the wording is clear. It reads that closing time as belonging to the day you opened.
How do I put these hours on my Google profile?
In your Google Business Profile, under the hours section, where you can set regular hours and special hours for holidays. Keep the same hours on your website and in your voicemail so customers are never told two different things.
What should callers do outside my hours?
Tell them plainly. Give the time you reopen, whether you take messages or texts, and how to reach you for an urgent problem if you offer that. Customers with no heat or no cooling want to know what happens next.

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